What’s In Your Bag? Essentials for the Travelling PA

As a Personal Assistant, you’re often the calm in the chaos – the one who keeps everything running smoothly behind the scenes. But when you’re on the move with your client – whether it’s a business trip, a speaking engagement, or a luxury weekend away – the stakes (and stress) can feel higher.

Having the right items in your bag isn’t just about being organised. It’s about staying one step ahead, anticipating needs, and maintaining a sense of control no matter what the day throws at you. Here’s a detailed list of essentials travelling PA should keep close.

🧳 The Ultimate Travelling PA Bag Checklist

1. Tech & Power Essentials

• Fully Charged Laptop or Tablet

  Ideal for last-minute schedule changes, emails, or pulling up a presentation on the go.

• Portable Charger / Power Bank

  Keep your phone and devices alive through long days – choose one that can charge multiple devices.

• Charging Cables + International Adapter

  A multi-port USB charger with interchangeable plugs for UK/UAE, EU and US, is a lifesaver.

• Portable Wi-Fi Device / Local SIM Card

  Especially useful in remote locations or during international travel when roaming costs are high.

• Noise-Cancelling Headphones

  Useful for travel downtime or creating focus when working in noisy environments.

• USB Stick or External Hard Drive

  For quick file transfers or sharing large documents without relying on internet speeds.

  
  

2. Admin & Organisation Tools

• Notebook & Pens

  A classic Moleskine paired with a reliable pen never fails – even when tech does.

• Travel Itinerary (Printed & Digital)

  Include all flight/train info, hotel bookings, car services, and restaurant reservations.

• Passport + Copies of ID & Visas

  Store in a secure travel wallet, and keep a digital backup in your encrypted files.

• Client’s Master Schedule

  Have it printed for quick reference, and synced across your phone and laptop calendars.

• Business Cards

  Both yours and your client’s – keep a small card case in your bag for easy access.

  
  

3. Emergency Kit

• Mini First-Aid Kit

  Painkillers, antihistamines, plasters, and motion sickness tablets – compact and essential.

• Stain Remover Pen & Lint Roller

  Wardrobe mishaps happen. These tools save the day at high-profile events. I.e. Tide Pen is a must have

• Sewing Kit, Safety Pins & Fashion Tape

  For loose hems, ripped seams, or last-minute wardrobe adjustments.

• Dry Shampoo, Mini Deodorant, and Mints

  Keep both yourself and your client feeling fresh on long travel days.

• Antibacterial Wipes

  Quickly clean up minor spills or disinfect surfaces on the go.

  
  

4. Client Comforts

• Healthy Snacks + Water Bottle

  Think protein bars, nuts, or fruit pouches to keep blood sugar stable between meals.

• Travel Pillow & Eye Mask

  Offer your client extra comfort during long journeys.

• Foldable Tote Bag or Pouch

  Great for impromptu shopping, extra carry-ons, or separating clean/dirty clothes.

• Back-Up Scarf or Outfit Piece

  In case of temperature changes, wardrobe issues, or impromptu events.

  
  

5. Security & Practical Admin

• Keycard Holder or Lanyard

  For event access or hotel room cards – easy to carry and track.

• Cash in Local Currency & Company Card

  For tips, quick purchases, or places that don’t take cards.

• Travel Insurance Documents

  Keep digital copies in your email and printed copies tucked away safely.

• Confidential Document Sleeve

  For NDAs, contracts, or any sensitive paperwork requiring discretion.

• Tracking Devices (AirTags or Tiles)

  Attach to suitcases, laptop bags, or tech kits for peace of mind.

• Rubbish bag

  Sounds strange but having a rubbish bag on the go can come in handy more than you think.

  
  

6. Bonus “Save-the-Day” Items

• Umbrella or Foldable Raincoat

  Particularly handy when dashing between meetings in unpredictable weather.

• Mini Garment Steamer or Wrinkle Release Spray

  Wrinkle-free looks on the go, especially important for formal events or media appearances.

• Phone Ring Light or Mini Torch

  Helpful for content creation or backstage environments with poor lighting.

• Tech Multi-Tool or Swiss Army Knife (check airport rules)

  Great for fixing minor equipment issues – if flying, keep it in checked luggage.

✨ Final Thought

Your role as a travelling PA is to anticipate needs before they arise. With these essentials on hand, you’ll be prepared for just about anything – from wrangling last-minute meetings to fixing wardrobe malfunctions at 35,000 feet. The key is to pack smart, stay calm, and remember that your superpower is preparation.